Project Management Steps

Project Management Steps – The Basics

All firms that find success do so through good project management practices. Without a strong grasp of good project management steps business leaders quickly find themselves overwhelmed by the complexity of projects. Developing good project management skills ensures that leaders can focus on their team, their business, and every aspect to success. At Bric we understand that developing project management skills isn’t always natural. To help project leaders we have developed a list of steps critical to good project management.

10 Project Management Steps for Success

1. Define your problem and desired outcome:

First of all, what does your project aim to solve? Understanding the issue is the first basic step to successfully managing a successful project and writing a winning proposal. The Project Management Institute reminds members that:”

A project is temporary in that it has a defined beginning and end in time and therefore defined scope and resources. A project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal. So a project team often includes people who don’t usually work together.” – Project Management Institute, 2017

2. Develop your project roadmap:

You know where you’re going, now you figure out how to get there. This basic project management step lays out the key tasks, personnel, equipment, and time needed to translate a project management vision into reality.

Furthermore, many tools are available for this project management step and vary from project to project. Therefore, this project management step can use Gantt Charts, specialized software or even tablecloths and crayons to depict the big picture and account for follow-on project management steps.

3. Establish limits

No matter how good the team, exciting the project, or available the funding; one of the basic steps of project management is saying ‘no’. There will always be timeline restrictions, money limitations, and personnel issues that can impact the bottom line and make a project lose momentum.

One of the basic steps of project management that ensures success and separates good project management from bad project management is determining in advance potential limitations and setting limits on what a project manager can or won’t do and under what circumstances. This advanced decision allows for better communication with clients and helps follow-on project management steps more agile.

4. Create your team

The two most valuable assets in business are time and talent because there’s only so much to go around. In this basic project management step the best people available that match the requirements of the previous steps of project management.

Selecting the right people is the hardest part of project management. Matching skills and personalities with price points and timelines can make or break the project. It is important to remember that a little expensive work now may be less expensive than a lot of cheap work done over and over.

5. Set expectations

It is essential to get everyone on the same page. The project manager is the essential link between the client and the team. They must match the team’s resources with the project’s goals — translating the project plan into tangible assignments for relevant team members including deadlines.

During this phase it is important to get consensus on what will be done. Don’t move forward until all team members know what is expected — and the client has signed off. Once you pull the trigger money and time can’t be taken back. You need to make sure you have a plan to deliver the highest quality product to the client.

6. Lauch your project

The big day has arrived! Your project is ready to kickoff. You have a signed proposal, and now the real work begins. It’s time for the true “management” of project management.

It is important to remember that during this phase the project manager transitions away from planning and focuses on managing processes. This includes monitoring team activities, managing client expectations and ensuring budgetary compliance.

7. Maintain deadlines

This step is the most important of the post-planning step of project management. Once the plan is set and the action started it is up to the project manager to make sure everything is on task and up to standard. Sometimes the project manager is the bad guy other time he is the hero. Either way the project needs to live up to the proposal.

This seemingly simple step in project management is where the project manager earns their paycheck. It is important to ensure that the plan is thoroughly understood and excitement is generated all the way down to the lowest level. This ensures project management success.

8. Review progress at set intervals

As a project moves towards completion there are numerous threats to the successful and timely completion of a project. Successful project managers will use this steps to constantly ask themselves, and their team “are we on budget?”, “are we on schedule?” and most importantly “can we do it better?” If not read, How to Manage Missed Project Deadlines.

Much like the second step in project management, this step is as varied as the project being managed. Some projects require fixed update interviews, others can be task dependent, and others funding dependent. The project manager must set this schedule and follow it consistently.

9. Wrap up project and deliver products

All good things must end and project management is no exception. If all goes according to plan everything will be on time, under budget and everyone who started the project will finish it and the client will be thrilled with your work. And even if everything didn’t go according to plan it a great project manager will account for this and work around any problems.

This step is the biggest day. All the hard work and dedication by you and your team are put together, polished and presented to the client.

10. Review project and provide team members feedback

This final step of project management is documenting lessons learned for yourself, your team and your firm. Even if the project didn’t go off as planned at the beginning there is plenty to remember going forward into the next project.

It is critical to this step of project management that you give feedback to your team members. This is not only a professional courtesy but very important for their own professional growth and development. As a result, it is very important that a project manager help subordinates grow so they can be even more valuable in future endeavors.

How to Better Manage this Process – Software

Obviously, this is a lot of information to manage, but we here at Bric are here to help!

Our innovative project management software takes your vision, your project, your ambition and helps develop the roadmap to success. Our unique capacity building, time management and task tracking software free you from the boredom of reinventing the wheel and get you back to the work you love and help you do it right.

From start-to-finish, Bric helps you organize, optimize and make work feel more like fun. ????