5 Timesheet Calculator Fails And How To Do It Differently

Get Bric's Timesheet Calculator

Bric recently unveiled a free timesheet calculator. It’s open to the public and free, simply check out our website and you can build timesheets right away.

Get Bric’s Free Time Calculator

Why is Bric, a project management software, giving away a timesheet calculator for free?

Of course we’d love for your ad agency to try a free trial of our software, but that’s not really our end goal. We know a lot of creative agency folk, and we really like them. We want to make their lives easier, not see them fumble through time tracking nightmares.

And let’s face it, time tracking is a nightmare. It’s sort of paradoxical, but most employees hate it. Paradoxical because it’s how they get paid, yet they still resent it. Bric wants to take the hate out of time tracking. We are giving time tracking a new purpose so creatives can get back to the work they love.

All creatives know that horrible moment when it’s time to count how many hours it took to finish a project. It usually comes at the most inconvenient time, around midnight or so, when you’ve just completed 6 hours overtime pouring your heart into your most recent work. “How many hours did it take me?” becomes more than an innocent question. It becomes your mortal enemy, the final dragon to slay before you get to the top of the castle to claim your reward for completing the project.

Which is why our timesheet calculator is simple; it gives a time in/time out slot for every day of the week, and does all the addition for subtotals and grand totals for you. Users can e-mail a CSV or PDF to the boss man at the end of the week with their total hours. No more time tracking monsters to slay.

Everyone loves a good story. We at Bric particularly love ones about time tracking. What follows are 5 timesheet calculator fails that your creative agency may have suffered through. With our free timesheet calculator, you will hopefully never suffer these fates again.

5 Timesheet Calculator Fails

  1. Excel spreadsheets the easy way.  So you need to start tracking time. Instead of searching for an online timesheet calculator, you set up a simple Excel spreadsheet. We’ve all done this at least once in our life. Employees log in, put in their hours under the right days, do some math at the end, that’s it. Except it never actually works that smoothly. One of the columns gets off and someone’s hours for Monday wind up on Saturday. Total chaos reigns, paychecks are late, invoices go unwritten. On top of that, the dull visuals of an Excel spreadsheet burn a creative’s eyes, making them resent time tracking even more.
  2. Excel spreadsheets the harder way. A lot of us have experimented with this as well. And we know how it ends: you yelling at your computer and finding yourself repeating your high school science teacher saying “technology’s great . . . until you have to use it.” Excel has a lot of amazing and helpful codes to create a time card, but unless you’re already proficient in Excel, jumping into time card coding is just plain difficult. This fail lies not so much in the end result as the set-up. If your employees need to get started time tracking tomorrow, you’re going to be up all night creating an Excel time card. Hire an expert, or use Bric’s free (and prettier) timesheet calculator.
  3. Leaving it up to your employees. Never a good idea. Still, some people ask their employees to e-mail them all their hours at the end of the week. This, obviously, leaves room for a lot of inaccuracy. Accuracy is important in time tracking not just for budget reasons, but also for project planning and employee optimization. You can’t accurately plan for future projects if you don’t know how long the old ones took your teams. On top of that, you can’t know how much time your employees have a in a week for new projects if they over- or under-estimate their time worked.
  4. The unending time tracking software hunt. A simple google search of “time tracking templates” opens the door to hundred of time tracking softwares and apps. You don’t know which one to choose, so you google “best time tracking templates.”  This digs you deeper in the hole. Blogs upon blogs of advice on which software to use, but who to trust? Which blog is the least biased? Which software shows up in the most articles? What features do you really need in a timesheet calculator? Before you know it, you’ve spent hours researching the subject and you’re no more, if not less certain about than you were when you started the hunt.
  5. Paying too much for time calculator software. At the end of the day, time tracking boils down to a clock. It shouldn’t be that difficult to capture data from the most widely used invention of all time, but it is. Prices range for $5/month to $250/month for time tracking softwares, and you can easily get suckered into believe you need the most expensive kind. Because time tracking is a pretty basic need in every business, it should never be very expensive. Especially if you’re just looking for a place to plug in hours. Hence our creation of a free timesheet calculator.

Shift the purpose

Putting a “spin” on regular, everyday tasks and chores has been a marketing tool since knights were slaying dragons. Some “spins” actually improve your life. Some don’t.

Successful spins include canned food, the portable telephone, and toaster ovens.

Marketing spins that didn’t improve your life include: erasable pens, green ketchup, and fidget spinners.

We at Bric think that our time tracking software is a successful spin on our classic timesheet calculator. We think that there is another purpose to time tracking besides logging hours, and we think it actually improves your life. Or at the least increases functionality and profit in your creative agency.

With each hour your employee logs there lies a wealth of data. Most agency owners don’t realize this, but that data is key to improving those key phrases we mentioned earlier: project planning and employee optimization. When you know how many hours projects of a certain scope take, you can better plan for future projects. And when you can see how many hours each employees has available each week, you avoid burnout and underworking your staff.

Our time tracking software doesn’t overcharge you for a fancy clock. To prove that, we have a free timesheet calculator on our website. When you pay for Bric, you get a time tracking tool that is designed not with our profit in mind, but with your happiness. We know time tracking is a pain. But we also know it is incredibly useful to your business, so our software makes it as easy as possible for employees to track time.

Our theories, built outward

When we designed our time tracking software, we built our theories outward.

Theory 1: Time tracking must be mindless for the user. Sounds a little strange, but essentially we don’t want your employees to worry about time tracking. That’s why we made it easy with our software. Users click on the project they’re working on, and the time starts.  

Theory 2: Data must be acquired for time sheets. On our dashboard, you can see all the employees, what they’re working on, and how many hours they have available that week. You can look at project scopes to determine capacity planning for future work. There’s nothing on our software that you don’t need. No fluff.

Theory 3: Time tracking software must look good. Duh. Employees actually want to login and use our software. It’s not a bunch of jumbled numbers and columns. It was designed with the creative brain in mind. Neat and orderly, but not too stiff.

No. More. Fails.

Whether you stick with our free timesheet calculator or give our advanced time tracking software a try, we promise you one thing: no more time tracking fails. We’ve put the time and effort into designing a better time sheet so you don’t have to. Get back to work and don’t worry about the clock. With Bric, it takes care of itself.